Business Process Automation & AI Integration
Map the process first. Then automate it with AI that earns its place.
Workflow integration, custom internal tools, private on-site AI, and hands-on team enablement for small and mid-size businesses — remote-first across the us · on-site along the front range.
Or email jaime@frprosys.comFree Self-Serve Tool
See where the opportunity is, before you talk to us
A short set of questions and an instant, deterministic scorecard — ranked automation opportunities, recoverable hours and dollars, and a before/after process map for your biggest one. No sales call required.
- Under two minutes, no account required
- Deterministic score — not an LLM guessing a number
- Names the off-the-shelf tool when you honestly don't need us
Want The How, Not Just The Where?
Process & Automation Audit
The market's real failure mode is automating a broken process. We map how work actually moves through your business today — not how the org chart says it should — then rank the candidates worth automating against rough ROI and flag the ones that need fixing before they need automating. This is the entry point to everything else we do, and the fee is credited in full toward any build that follows.
- End-to-end process mapping (current-state, not aspirational)
- Ranked automation candidates with rough ROI math
- 90-day implementation roadmap
On-site, least-contested locally
Private AI Appliance
$8K–$20K plus hardware
On-site hardware running local inference, with hybrid routing to the cloud only when a task actually needs it.
Explore Private AIWhat We Do
From a one-time process audit to on-site private AI, every offering here has already shipped somewhere — not just been pitched.
Process & Automation Audit
$2,500credited toward any build
Process maps, ranked automation candidates with ROI math, and a 90-day roadmap — before anything gets built.
Learn moreWorkflow Integration
$6K–$18K
Tying the systems you already pay for together, so data stops getting re-typed between them.
Learn moreCustom App / Portal
$12K–$35K
Purpose-built internal tools and client portals when no combination of off-the-shelf systems does the job.
Learn moreBusiness Agent / Ask-Your-Business
$10K–$25K
A white-labeled Q&A agent grounded in your own documents, policies, and past work — not a generic chatbot.
Learn morePrivate AI Appliance
$8K–$20Kplus hardware
On-site hardware running local inference, with hybrid routing to the cloud only when a task actually needs it.
Explore this offeringManaged Automation
$1,500–$4,000/mo
Ongoing care for the automations we built — monitoring, fixes when upstream tools change, and incremental additions.
Learn moreFractional Automation Officer
$3,000–$6,000/mo
A standing automation and AI strategy seat for businesses not ready to hire one full-time.
Learn moreTeam AI Enablement
$3,500/workshopor ~$12K for a four-session program
Prompt libraries, SOPs, and role playbooks that make your team self-sufficient — on purpose.
Explore this offeringWhy Businesses Work With Us
A systems-oriented, engineering-first approach to automation and AI — here's what that means in practice.
Process Before Automation
We map and fix the process first. Automating a broken workflow just breaks things faster — the audit exists to catch that before you pay for a build.
Plain-English AI
No hype, no jargon you have to take on faith. You will know which model handled a task, why, and what it cost — the same hybrid routing we sell is the one we run.
Engineer, Not a Reseller
Every offering here has already shipped somewhere — a home services business, a biotech platform, a family's own systems. We productize what we have proven, not what a vendor deck promises.
Local Roots, Remote Reach
Remote-first delivery across the US, with on-site installs along the Front Range for hardware work — the geographic anchor is a trust signal, not a limitation.
Proof, Not Promises
Shipped Systems
Four systems we have actually built and run — including our own sibling business.
Home Services
Front Range Home Systems
A live home-services business automated its own lead intake and diagnostic workflow before we sold the pattern to anyone else.
Read the case studyBiotech Process Engineering Platform
BioProcess Nexus
The same map-first, automate-deliberately discipline, scaled up to a regulated biopharma process-validation platform.
Read the case studyPersonal AI Infrastructure (On-Prem)
Hermes Hub
An on-site AI hub with a visible, working hybrid-routing policy — the exact pattern productized as the Private AI Appliance.
Read the case studyPrivate Platform — Anonymized
Private Family Coordination Hub (anonymized)
An invite-only hub for a multi-generational family, with a retrieval-grounded assistant that answers from the family's own archive instead of guessing.
Read the case studyFrequently Asked Questions
Quick answers to common questions about how we work.
Both, and we deliberately figure out which one you need before quoting. Most engagements start as workflow integration — tying together the tools you already pay for — and only become custom-built software when no combination of existing systems does the job well.
Yes — most engagements are remote-first: discovery calls, process mapping, and delivery all happen over video and shared documents. On-site visits are available along the Front Range corridor (Denver/Boulder) for hardware installs like the Private AI Appliance, but they are not required for workflow integration, custom apps, or enablement work.
The engagements that work best remove repetitive, low-judgment steps — re-keying data, chasing status updates, assembling reports — so your team spends time on the judgment calls only they can make. If a proposed automation would eliminate a role rather than free it up, we say so plainly during the audit instead of after you have paid for the build.
We map your current process end to end, flag the steps that are actually worth automating versus the ones that are just broken, and hand back a ranked list with rough ROI and a 90-day roadmap. It is $2,500, and the full fee is credited toward any build we do afterward.
We scope data handling explicitly before any build — what stays on your infrastructure, what (if anything) touches a third-party model, and what our on-site Private AI Appliance keeps local by design. If a workflow involves regulated data (health, financial, or otherwise), that shapes the architecture from day one, not as a retrofit.
Possibly, if you use automated systems to make consequential decisions about people — hiring, lending, housing, and similar. The law changed in 2026 and most local advice is now out of date. See our Colorado AI Act page for the current effective date and what actually changed; it is not legal advice, and we say so there too.